December 12-13, 2014
Arizona State Fairgrounds, Phoenix, Arizona

Volunteer Today!

All clinical providers rendering oral health treatment services must have all appropriate and active licenses issued by the appropriate licensing authority to provide treatment to Arizona MOM patients. All other volunteers must agree to a cursory background check to volunteer for the Arizona MOM project. Please read the Arizona Mission of Mercy Volunteer Services Agreement before completing your volunteer registration.

 

Make sure to save the date! Registration starts the fall of 2014


 


Dates/Times

In general, most Arizona MOM positions will follow the schedule below. Some areas will require that volunteers come in earlier or later. Dates/Times may change as we continue to plan for and figure out the logistics of the clinic.

  • Thursday, December 11, 10 am - 5 pm: Clinic Set Up (no patients)
  • Friday, December 12, 6 am - 6 pm: Dental Clinic (patients)
  • Saturday, December 13, 6 am - 6 pm: Dental Clinic (patients)
  • Saturday, December 13, 5 - 9 pm: Clinic Tear Down (no patients)
Please read the Protocols that are applicable to your volunteer position.
View the Volunteer Protocols

 



Lodging for Out of Town Volunteers


Hilton Phoenix Suites
10 East Thomas Road, Phoenix, Arizona 85012 (Map)
Register Online
Phone Number: (602) 212-5310
$99/night + tax
(2 miles to Coliseum)


Marriott Springhill Suites & TownePlace Suites
9425 N. Black Canyon Highway, Phoenix, AZ 85021 (Map)
Register Online
Phone Number: (602) 943-0010
$59/night + tax
(9 miles to Coliseum)
 
 
 

 

Volunteer Parking

Volunteer parking is located on the south side of the Coliseum and can be reached from McDowell Rd. Please see an instructional map here. The address is 1826 W. McDowell Road, Phoenix, AZ 85007

When you arrive, put this sign on the dashboard of your car/truck. Download Parking Sign.

 

Clinic Volunteer Dinner/Orientation

In order to make sure that all of our clinic volunteers understand what to expect and how to help make Arizona MOM a success, we need for each volunteer to attend an information session. Additionally, every volunteer is invited to a free volunteer dinner on Thursday December 11, 2014 at the State Fairgrounds. Check back for more information about the start time.

If you are only volunteering for set-up on Thursday and/or tear-down on Saturday evening/Sunday morning, then you do not need to attend orientation. You will be oriented at the beginning of your shift.

Orientations will be held:

  • Thursday, December 11: 6:00-8:00 pm - Arizona Fair Grounds

 

Volunteer FAQs

Where and when is the event being held?
I'm an Arizona licensed volunteer, what do I need to know to volunteer for a clinical position?
I am a dentist or hygienist, but do not have an active license to practice in the state of Arizona. Can I volunteer at AzMOM?
Will my liability insurance cover me while at AzMOM?
Will dental or hygiene students be able to treat patients?
I'm not a dental health professional - is there a way that I can help at AzMOM?
Is there a minimum age for volunteers?
Is there a local hotel you recommend?
Will there be designated parking for AzMOM volunteers?
What should I expect at AzMOM?
Will dental instruments be available or should I bring my own?
Is nitrous oxide available?
What else should I bring?
What NOT to Bring:
Will chairside stools be provided for dentists and assistants?
Can I bring my own dental assistant or will one be provided for me?
How do I provide my employer with proof that I volunteered at AzMOM?
What should I wear?
Will there be food available for volunteers at AzMOM?
Volunteer Packet Pick-Up
What should I tell individuals interested in obtaining care at AzMOM?
If I can't volunteer at the event, is there another way I can help AzMOM?
I'm a member of the press. Who should I contact about media inquiries?

 

  • Where and when is the event being held?

    Arizona Fairgrounds Veterans Memorial Coliseum
    1826 W McDowell Road
    Phoenix, AZ 85007

    - Thursday, December 11, 10 am - 5 pm: Clinic Set Up (no patients)
    - Friday, December 12, 6 am - 6 pm: Dental Clinic (patients)
    - Saturday, December 13, 6 am - 6 pm: Dental Clinic (patients)
    - Saturday, December 13, 5 - 9 pm: Clinic Tear Down (no patients)

  • I'm an Arizona licensed volunteer, what do I need to know to volunteer for a clinical position?

    All clinical volunteers are required to be licensed by the State of Arizona and must have a current, active Arizona license to practice. License numbers will be requested on the volunteer registration form. Anyone involved directly with patient care will be required to be up to date on their Hepatitis vaccines. The AzMOM event will maintain universal infection control practices at all times. All clinical individuals involved in patient treatment must carry the appropriate malpractice insurance coverage, and ensure that the coverage allows you to participate in a volunteer treatment event.

  • I am a dentist or hygienist, but do not have an active license to practice in the state of Arizona. Can I volunteer at AzMOM?

    As long as you hold an active license without restriction in another jurisdiction in the United States, you can qualify for the issuance of a "restricted permit" from the Arizona Board of Dental Examiners (BODEX). A restricted permit is limited to individuals providing free services in recognized charitable organization in Arizona. The Central Arizona Dental Society Foundation (CADSF) is such a recognized charity. Upon registration, CADSF will issue you a "contract" that will need to be submitted with your application. You will also need to show that you have a current CPR card and your State Board will need to issue certification for your license status directly to the Arizona Board of Dental Examiners. Don't wait until the last minute to file the application and allow several weeks for processing. Click on the following link for the application: http://www.azdentalboard.us/RP_App.pdf

    Your application must include a contract from the Central Arizona Dental Society Foundation, Inc. Please complete and attach the contract with your application.

  • Will my liability insurance cover me while at AzMOM?

    If you are coming from out-of-state, check with your liability carrier. Arizona Law does provide a qualified immunity from liability for healthcare professionals who provide free services for charitable organizations. For those individuals covered under the CNA/Professional Protector Plan, your professional liability coverage extends to service providers anywhere in the United States.

  • Will dental or hygiene students be able to treat patients?

    No. AzMOM has many wonderful opportunities for students, but treating patients is not allowed even under supervision. This event will be a great learning opportunity and we encourage students to volunteer in postitions where they can interact with patients – dental triage, patient education, post op instructions, exit interviews, or escorting patients.

  • I'm not a dental health professional - is there a way that I can help at AzMOM?

    Yes! We need many different types of volunteers - dentists, assistants, hygienists, pharmacists, physicians, nurses, students, people from the community, etc. We could use all of your help! There will be 100 dental chairs in use, so we'll need to have them filled, at all times, with dental care professionals. That leaves around 500 available positions for 'day of' behind the scenes help (registration, routing, food service, etc.), help with actual patient care, and help with translation and patient escorts. Patients will never be left alone, so we need a lot of people from the community to help us escort the patient between departments as they are preparing for treatment.

  • Is there a minimum age for volunteers?

    In order to ensure everyone's safety, we'd like all AzMOM volunteers to be at least 18 years old.

  • Is there a local hotel you recommend?

    The following hotel has offered special rates to our volunteers.

    Hilton Phoenix Suites
    10 East Thomas Road
    Phoenix, Arizona 85012
    Phone Number: 602-212-5310

    Group Code: AZC
    $99/night + tax

  • Will there be designated parking for AzMOM volunteers?

    Yes. Free volunteer parking will be located in the South parking lot. Entrance is at 17th Avenue & McDowell.

  • What should I expect at AzMOM?

    100 portable dental chairs, lights and units will be set up to treat patients. The chairs will recline and the units will have access to water and suction. Given space restraints at AzMOM, each dentist will be able to have one dental assistant. If a dentist brings more than one assistant, any extra assistants will be assigned to work elsewhere in the clinic. As patients register at AzMOM, they will be asked to complete a form for basic demographic information and their health history. The form will be used for triage and to record patient treatment information. Patients will be treated based on their most urgent needs, with infection control and pain elimination as the number one AzMOM priority. Dentists working in triage will be responsible for assessing and prioritizing patients' treatment needs.

  • Will dental instruments be available or should I bring my own?

    Dental instruments will be provided. You are welcome to bring your own, just make sure that everything is CLEARLY labeled with your name. Pediatric dentists - safety kits will not be provided, so you should bring your own. Hygienist - we will have 20 cavitrons available. If you would like to bring your own, clearly labeled cavitron, we will re-calibrate it for you at the conclusion of your shift.

    Personal Dental Instruments: If you wish to bring your own dental stools and other equipment, you may set-up your operatory on Thursday, December 11, at the clinic site between 3:00 pm and 4:30 pm. Please be sure all equipment brought to the clinic is CLEARLY labeled. The sterilization unit has procedures to separately handle your personal instruments.
    If you are volunteering on both Friday, December 12 and Saturday, December 13, you may leave your equipment by your chair.

  • Is nitrous oxide available?

    No. Nitrious oxide will not be available for dentists or hygienists to use on patients.

  • What else should I bring?

    Clinicians should plan to bring protective eye wear, face shield and any other personal protective equipment you use in your office. Headlamps and extra batteries are also recommended to increase visibility. Ultra Light Optics is an event sponsor. They will have headlamps and loupes available for volunteers to borrow. You will need to provide your credit card number in order to borrow equipment.

    A disposable gown, masks and gloves will be provided. Instruments and supplies will be also be provided but if you have favorites you may wish to bring your own instruments and supplies, just make sure they are very CLEARLY labeled. A very limited supply of curing lights will be available, so you may want to consider bringing your own (please label it). We also suggest that assistants bring a stool as AzMOM is unable to provide these for assistants.

  • What NOT to Bring:

    Please leave your personal belongings safely at home or locked in the trunk of your car. We do not have a secured area for you to leave them at the Coliseum.

  • Will chairside stools be provided for dentists and assistants?

    One chairside stool will be provided for each dental chair. It is intended for the dentist to use during treatment. Assistants who want a chairside stool should bring their own, CLEARLY labeled with their name.

  • Can I bring my own dental assistant or will one be provided for me?

    You are welcome to bring your assistant, but they must register individually. There is an area on the registration form that allows you and your assistant to name each other in order to work together. Dentists are encouraged to have their entire office register. This is a great opportunity to volunteer as a team. We have plenty of opportunities for everyone in the office to help. Dentists who are not paired with their own assistant will be provided an assistant to work with.

  • How do I provide my employer with proof that I volunteered at AzMOM?

    We will provide work release forms to volunteers to submit to their employers to document the time spent volunteering at AzMOM.

  • What should I wear?

    All volunteers will be given a AzMOM T-shirt and are required to wear it during the clinic. Disposable gowns will be provided for clinical volunteers for infection control purposes. Typical dress for dental personnel is scrubs, or if you choose not to wear scrubs, dress casually and comfortably. Remember to wear comfortable and supportive, closed-toed shoes. The Coliseum floor is concrete.

  • Will there be food available for volunteers at AzMOM?

    Volunteers can eat meals and take breaks in a designated area where food, beverages and water will be provided. Please do not eat or drink in front of patients. Everyone should plan to eat or drink in the designated volunteer break room.

    AzMOM will host a volunteer orientation dinner on Thursday December 11, 2013 - all volunteers are welcome to attend regardless of the day/amount of time that they are volunteering. Location of the dinner will be provided at a later date. It is not mandatory to attend, but all volunteers are welcome and encouraged to attend. The dinner will include a tour of the clinic to help volunteers get a sense of the clinic lay-out and patient flow.

  • Volunteer Packet Pick-Up

    You can pick up your packet at the beginning of your first volunteer shift or at the orientation dinner. We will have a volunteer registration counter set-up (follow the signs once you arrive at Coliseum) for the duration of the clinic.

  • What should I tell individuals interested in obtaining care at AzMOM?

    Patients who are in pain can have an accompanying infection. The AzMOM does not want anyone to wait until the free dental clinic event to seek critical dental or medical attention as this could lead to more serious consequences. We hope to be able to treat more then 2,000 patients, there's still a risk volunteers won't be able to see everyone waiting in line for care. However, every attempt will be made to care for those who are present.

  • If I can't volunteer at the event, is there another way I can help AzMOM?

    Absolutely! A project of this magnitude requires nearly $300,000 in tax-deductible donations and in-kind contributions to cover expenses for dental equipment and facility rentals, supplies, pharmaceuticals and food costs. Consider donating money or in-kind products or services. Your contribution, no matter the amount, will make a difference in treating thousands of patients. Please visit the donation page at http://www.azmom.org/Donate.asp for more information.

  • I'm a member of the press. Who should I contact about media inquiries?

    Please contact the Arizona Dental Association at 480-344-5777, Ext 314.